Project Management for External Environment- MyAssignmenthelp

Question: Discuss about theProject Management for External Environment. Answer: Introduction The project is related to the online tickets reservation and payment scheme. Change management is defined as a strategic approach which is utilized by the organizations, individuals, and project teams. This approach is used in order to redirect the procedure and consumption of available resources, plans, budgets. Through this, they can be made accustomed with any kind of change within the existing internal and external environment. If it is evaluated that project is under consideration then, suitable change management processes and can be implemented. Thus, this report is a reflection to the project charter which was prepared on online tickets reservation and payment scheme. This report will indicate that how old technology has been overtaken by the new technology and what are its possible impacts. Different Situations that have been Discussed Various steps have been identified while implanting the change management process within an organization and they are discussed as follows: Change documentation: in this customers are invited to deposit their request in respect to which they need change management. They will do so through appropriate templates as well as structures(Akhavan Tabassi, et al., 2017). It will show the basic reason due to which a particular request has been submitted. After that, there is discussions on the change request, it indicates that once the request for the documents are there with the top management that is associated and connected with the project, after that, a project manager begins to review the requests and on the basis of that, expected outcomes are drawn. In addition to this, the project manager (who is responsible for the whole project) also examines that to what extent the project team has finished the work and proceeded with the project relating activities. It ensures that critical activities have been completed or not within the stated time and costs budget. It helps in finalization of the project. Further, Change implement ation process has been discussed which involves Preparation for change implementation; managing the change effectively and efficiently, and reinforcing the change(Buvik Tvedt, 2015). This helps in identifying the perspectives towards the change(Hassan, et al., 2017). Linkage Between the Experience and Theory Communication with Stakeholders is done according to the change management process. Various strategies as well as processes have been utilized during the implementation of the change management process. Plans were developed once the stakeholders' responses have been collected effectively and efficiently. Further, the strategic plan which was developed for the change implementation have been shared with the individuals of the team in charge for change management. This ensures that there is appropriate and correct implementation of the change management process. The basic theory which has been used in this whole process is the learning theory. It indicates that knowledge is absorbed during learning further, it states that how knowledge isprocessed during learning. Further, it also states that how knowledge is retained during learning. Cognitive influences, emotional influences, and environmental influences, along with the prior experience, all these elements play a great role in unders tanding the basic view, thus, accordingly the required skills are changed as well as knowledge process is retained. According to the changing needs of the user, changes are done or implemented and then, they are the only ones who offer resistance. Though, it is quite difficult to handle but it is not impossible to handle and implement(Kerzne, 2009). Provide Insight into How you Engaged in, or Contributed to, the Situation My main role is to handle the change implementation process. Thus, I have met all the stakeholders personally so that required output can be generated. I have classified the project activities according to my knowledge and submitted to the management. Feedbacks which were collected were documented by me and confidentiality and integrity of the information is maintained. Thus, I have tried my level best to support the change management process. Queries of the stakeholders were handled on regular basis(Burke, 2013). Experiences and Learning As every side has two sides same is the case with this. The online ticket reservation system and payment scheme is an excellent approach. It saves lot of time. There is no need to stand in long lines and book the tickets(Theron, 2013). It is the demanding need of an era. Although, it was not easy to develop a change management process and implement it successfully. It faced and encountered lot of challenges and many resistances from stakeholders' side. It is not easy to make them belief the various benefits but, it was regarded as a need of an hour(Weaver, 2014). Proper controlling and monitoring techniques were used in entire project management so that any kind of deviations can be mitigated as well as avoided. Thus, it made me believe that I can make a change and I am having that ability and capability. Various insights of mine were quite beneficial for the report. Project team members were quite focused and have shared the vision(Mir Pinnington, 2014). Conclusion It can be concluded from the above report that entire change management process relating to Online tickets reservation and payment scheme is divided into three broad headings. First heading illustrate that what are the various circumstances that would ensure that change management request has been indentified or not. Secondly, communication with the stakeholders and third headings states the closure of the report. Each activity of the project management is defined strategically, effectively and efficiently. Further, implementation process has been divided into three phases. All this indicates the relevance of the project charter. Change has been prepared and then, it is managed according to the available resources and then at the last, it is reinforced into the system. It results in lower resistance and ensures that change management process is implemented smoothly within the business. Further, communication with the stakeholders' activity is performed so that resistance can be avoid ed. Last but not the least, scope requirements were cross verified, developments were done in the project reports and at the end, project post review was conducted. References Akhavan Tabassi, A., Roufechaei, K. M., Bakar, A. H. A. Nor'Aini, Y., 2017. Linking Team Condition and Team Performance. Project Management Journal, 48(2), p. 2238. Burke, R., 2013. Project Management: Planning and Control Techniques, s.l.: Burke Publishing. Buvik, M. P. Tvedt, S. D., 2015. The Influence of Project Commitment and Team Commitment on the Relationship between Trust and Knowledge Sharing in Project Teams. Project Management Journal, 48(2), p. 521. Hassan, M. M., Bashir, S. Abbas, S. M., 2017. The Impact of Project Managers' Personality on Project Success in NGOs: The Mediating Role of Transformational Leadership. Project Management Journal, 48(2), p. 7487. Kerzne, H., 2009. Project Management. s.l.:John Wiley Sons. Mir, F. A. Pinnington, A. H., 2014. Exploring the value of project management: Linking Project Management. International Journal of Project Management, 1(32), pp. 202-2017. Theron, J., 2013. Self reflection paper. [Online] Available at: https://johnwgtheron.blogspot.in/2013/01/management-of-change-self-reflection.html [Accessed 19 May 2017]. Weaver, P., 2014. The management of project management:The management of project management:. International Journal of Project Management, 32(8), pp. 1382-1394.